You’re engaged! Now, the next stage is to craft the wedding of your dreams. While you have the perfect theme in mind and your mood board ready, planning your big day can get a bit stressful. That is why, you need to hire the right people to put together the bits and pieces of your ideas, and run the show on your big day. But, assembling a team of suppliers is not as easy as it seems. It is not just an “add to cart” situation that you just pick and pay, but a process wherein you have to gauge if a person is fit for the job. You need to consider many things before you finally say yes. With so many things to do and endless options that you have, we know it can get overwhelming. But don’t worry, we got you! Today, we have listed the essential factors to keep in mind that can kickstart your hunt for the perfect wedding supplier. Read on to see the five questions that can help you filter down your options and find the dream team for your wedding day.
First things first, you have to get an idea of how much you and your fiancé are willing to shell out for your wedding (even just a rough idea would help!). Setting a budget is one of the most important things you need to talk over with your partner before looking for suppliers. Plan a cost estimate, then break it down per vendor. It will help you figure out if the supplier you are eyeing is within your estimate. If not, then maybe you can negotiate. If you are doing a destination wedding and your supplier is not within the local vicinity, take note of the additional costs such as out-of-town fees (OOTF), transportation, and accommodation. Having a clear picture of your total cost can help you go to the right direction when you hunt for suppliers, and prevent you from having mistakes that can ruin your overall budget.
After you get a good picture of your budget, it is now the perfect time to revisit your ideas and get a thorough understanding of what you really want. Imagine the style, the location, the color, and other small details. After which, review the vendor’s portfolio through their website and social media to help you make a decision. Do not rush and really spend time to check their work and make sure it is in line with yours. While you are it, it is also best to curate a detailed wedding mood board with your fiancé (and make a bonding moment out of it!) that you can send to your potential vendors during the inquiry stage. It will definitely help the suppliers gauge the look and feel you wish to go for your big day and give you a proper quotation.
A wedding vendor has to be reliable and trustworthy. These are the two essential qualities that you need to look for your dream team, and there are many ways you can do this. Well, thanks to technology you can now do this through your fingertips! Make time to visit their official website and check their social media accounts. How many followers do they have? Are they responsive to comments? How often do they post? Are these original posts? These are just examples of ways you can validate their authenticity. More importantly, look for testimonials and reviews from their previous clients and co-suppliers they have worked with. Okay – we know it is a bit of work to check each and every reference for each supplier, but we highly encourage you to do your research. You will be surprised how it can streamline your decision-making process and it will be worth it!
Most suppliers offer a free initial consultation. We say – grab them! Through this, you can personally (or virtually!) connect with them, talk about your mood board, the details, the location, and exchange inputs. This is also a good opportunity to ask questions and get a full understanding of what they are offering and how they do things. From here, you can also scale how responsive the team is with your queries – are they friendly or not? How passionate they are to help you put together your special day – are they willing to go the extra mile for you? You can also gauge how efficient they will be – did they spot some risks and present a contingency plan? Allow at least 30 minutes to 1 hour for initial consultation and be prepared to share with them how you and your fiancé envision your big day.
Before you finally give them your big yes, sit down with your partner and ask yourselves – was there a connection? Can we work with this team? Did you have the ‘this is it’ feeling? Some couples tend to forget this element – the spark. Keep in mind that this team will put your vision into reality. Meaning to say, you will be in constant communication with this team for a good 3-6 months or can even take a year of planning and putting together the wedding of your dreams. And I can tell you – the process can get crazy! Thus, the connection with your suppliers is a vital factor to consider because a good rapport can spur a good relationship. And yes, having a good working relationship with all of your suppliers can make the overall process enjoyable for you, your fiancé and your dream team of suppliers.