Planning your dream wedding with a big guest list but worried about your budget? Don’t fret! With some smart planning and a few creative hacks, you can celebrate your big day without breaking the bank. Here’s how to make your large-scale love fest both memorable and affordable.

It might be tempting to invite everyone you know, but it’s important to think critically about who you really want to share your special day with. Start with immediate family and close friends, and then expand your list from there. Since you’re already dealing with a large group, each additional guest adds to the expense, so make sure every invite counts and aligns with what truly matters to you and your partner.

If you’re unsure about your budget or venue capacity, consider sending out invitations in waves. Send the first round to your must-have guests, and then, depending on RSVPs and budget adjustments, you can invite additional guests from a secondary list later.

When you’ve got a big guest list, being clear in your invites is a game-changer. Make sure to spell out who’s invited—especially when it comes to plus-ones and kids. This way, there’s no confusion or unexpected extra guests bumping up your costs. Keeping things clear from the get-go helps everyone know where they stand and keeps your wedding day running smoothly without any budget surprises.

Cut down on printing costs by going digital. There are plenty of stylish e-invitation platforms that can do the job beautifully and affordably. Apart from saving you a ton of bucks, it’s also much quicker and more environmentally friendly.

Sit-down dinners can be expensive. Buffet or family-style meals can help reduce staffing costs and encourage a casual, communal dining experience that many guests really enjoy.

Instead of going all out with lavish decorations, focus on simple yet elegant elements that make a big impact. Utilize items like candles, fairy lights, and natural greenery which can often be sourced inexpensively but still create a beautiful ambiance. Renting decor or using items from friends and family can also cut costs.

Instead of an open bar, which can quickly rack up costs, consider offering a limited selection of wine, beer, and maybe one or two signature cocktails. It keeps the party lively without the hefty price tag. Another tip is to negotiate with your venue or caterer for a BYOB option, which can reduce costs significantly if you’re able to buy alcohol in bulk at wholesale prices.

If many guests are traveling from out of town, look for hotels that offer group discounts. From my own experience in organizing a destination wedding, discussing a 10% discount with the accommodation can make a significant difference. Secure a block of rooms at a reduced rate as this helps your guests save money and makes logistics easier as everyone will be in the same location.

Even with a big guest list, personal touches can make each guest feel valued. Consider a personalized thank you note at their seat or a mention in the wedding program. These small gestures can make a bigger impact than you might realize on how guests experience your wedding.

Got more tips to add, bride-to-be? Or perhaps, you have more questions? Leave them in the comments below and we’ll get back to you!